KPC seeks P/T Contract Administrative Coordinator for Youth funded initiative
Join our team!
Requirements: • must be between the ages of 18-30 • must be a high school graduate • must be a Canadian citizen or a landed immigrant
20 hours per week $10 per hour or more based on experience
Position start date February 2009 – 12-month contract Application deadline is January 5, 2009
Please EMAIL resume as Microsoft Word attachment to firstname.lastname@example.org Subject line: PT Contract Administrative Coordinator
The Administrative Coordinator’s responsibilities include:
Primary Responsibilities: a. Maintain strong office systems, ensuring the responsible management of KPC; b. Execute day-to-day financial functions and work closely with book keeper; c. Manage KPC resources (rentals, drop-in hours etc) and provide logistical support to KPC programs and events.
a) Administrative • Manage and implement KPC database, membership and network through traditional (mail outs etc.) and web-based means (Facebook, KPC blog etc.) • Manage questions to KPC (email, phone etc), directing inquiries and interest to the appropriate sources; • Manage KPC filing system both electronic and paper, keeping it updated with all pertinent information; • Maintain copies of ALL necessary documents for grant applications (i.e. Financial statements, By-laws, Letters of Patent, etc); • Maintain office equipment such as printer, router, scanner, supplies etc; ensure all staff and membership is able to use equipment regularly. • Answering KPC Phone; • Maintain copies of KPC promotional materials; i.e. newsletter, info flyer, etc • Chair staff meetings, record action items and follow up with KPC staff • Develop, draft, and update documents for ‘Kapisanan bible’ b) Financial • Liaise with bookkeeper and Board Treasurer to ensure timely financial updates. • Pay monthly bills and handle incoming bills. • Track budgets and reporting documents for every grant awarded to KPC • Maintain effective invoicing system • Write cheques to be signed by ED c) Office/Building Management • Manage the member Drop-in Program implementation and logistics along with Program Coordinator • Maintain and manage equipment and space rental bookings • Act as a logistician for all programs when needed and available
We are seeking a dynamic and committed young person with:
o In-depth understanding of challenges facing youth in the Filipino-Canadian community o In-depth understanding of Filipino & Filipino-Canadian culture, experience, and struggles o Combination of education in a related field and/or equivalent life experience o A passion for empowering youth from an anti-oppression and anti-racist framework o Good working knowledge of Tagalog and/or other Filipino dialects an asset o Ability to manage program budgets and materials, and develop program resources o Good organizational and time-management skills; able to work under pressure and meet deadlines o Highly proficient with internet technologies, i.e. blogs, social networks o Some knowledge of Quickbooks (accounting software) an asset, though we are willing to train
Applicant must demonstrate the following skills: o analytical and problem solving skills o effective verbal, presentation and listening communications skills o effective written communications skills o computer skills including the ability to operate computerized accounting, spreadsheet, word-processing, graphics and/or website development programs at a highly proficient level o stress management skills o time management skills